Consolidated Electrical Distributors Jobs

Summary

Job title: Accounts Payable / Accounts Receivable Clerk

Job ID: 202547970009

Department: Modesto - CED

Location: CA-Modesto

Description

Summary:

Manage the Accounts Receivable, Accounts Payable, and general back office functions of the business, providing financial, clerical, and administrative support. Maintain daily operation of paper flow ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling vendor invoices according to established policies and procedures in an efficient, timely and accurate manner. Reconcile monthly General Ledger Detail and annual inventory package, clarifying and/or correcting any discrepancies. You will maintain the physical and electronic record keeping systems for storage of documents in accordance with internal audi t guidelines. Provide timely, courteous, and professional customer service over the phone and via email. General discretion and judgement will be exercised routinely in the execution of the job duties.

Reports to: PC Manager

Minimum Qualifications:

• Excellent written and verbal communication skills

• Proficient in using computers and common office software program

• Strong organizational and time management skills

• High degree of attention to detail, accuracy, and confidentiality

• Excellent analytical, problem solving, and decision-making skills

• Current, valid driver’s license with acceptable driving record

• High School Diploma or GED

• Authorization to work in the United States

Preferred Qualifications:

• Knowledge of general accounting principles

• 1+ years Accounts Payable/Receivable experience

• 1+ years Customer Service experience

• Associates degree from two-year college or technical school; Bachelor’s degree

• Ability to achieve organizational excellence by displaying exceptional motivation, competency, and desire to learn

Working Conditions:

• This position operates in an office environment which requires sitting and working at a computer workstation for extended period

• Team environment with multifaceted groups and personnel

Supervisory Responsibilities: No

Essential Job Functions:

RESPONSIBILITIES:

General Back Office

• Maintain files and records in a clean, efficient, and accessible manner; and in accordance with company policies

• Answer telephones and direct incoming calls to team members

• Complete monthly GLD/DS Reconciliation

• Complete Annual Inventory Reconciliation within 60 days of physical inventory

• Manage/reconcile petty cash and change fund

• Set up new customer and job accounts

• Control office supplies

• Check mail

Accounts Payable

• Monitor shared AP email, sending vendor and expense invoices to appropriate central inboxes for processing

• Receive product in system

• Verify, reconcile, and process vendor invoices for payment

• File records in the appropriate files

• Process debit memos prior to returns

• Process vendor credits and debit cancellations

• Research vendor statements monthly

• Close purchase orders

• Process intercompany invoices

• Process Expense batches per payables calendar (& GL account list)

• Use web login for certain expense invoices, downloading and processing appropriate PDF from portal

• Maintain electronic filing system to store vendor and expense invoices in accordance with internal audit guidelines

  Accounts Receivable

• Process customer invoices within one day of shipment

• Check costing on all special-order sales registers

• Bill customers for direct invoices within one day of receipt

• Complete input verification and end of day processes

• Help process credit card and cash/COD payments

• Bank deposit weekly or if collections reach $500

• Process customer credit memos for returns

• Process intercompany billings

• Develop understanding of CED accounts

• Maintain up-to-date customer account information in system and appropriate files

CED is an Equal Opportunity Employer - Disability | Veteran

Compensation Range:

The compensation range for this position is $22 to $26 hourly.

Other Compensation:

The following additional compensation may be applicable for this position:

• Profit Sharing

Benefits:

Benefits available for this position are:

• Insurance - Medical, Dental, Vision Care for full-time positions

• Disability Insurance

• Life Insurance

• 401(k)

• Paid Sick Leave

• Paid Holidays

• Paid Vacation

• Health Savings Account (HSA) and matching

• Dependent Care Flexible Spending Account (FSA)

• Teledoc

• Paid Pregnancy & New Parent Leave